ORDERS OF THE DAY
Biennial Re-organizational Meeting June 20, 2018
1.The call of the roll is waived and the registration shall be used to establish the presence of quorum. Proxies (Article I, Section 3, E.) must be filed with the Secretary before or during the initial roll call of the meeting. Additional proxies will not be accepted after that time.
2. There shall be no reading of the minutes or of the Treasurer’s report.3. All procedural votes shall be by voice vote and determined by a simple majority. If the Chairman is unable to determine a majority by voice vote, a standing count shall be taken.
4. There shall be a motion and a second to adopt the agenda and the orders of the day.
5.The committee may suspend and/or amend the orders of the day by a two thirds (2/3) vote of the members present in person or by proxy.
6. The current Chairman shall serve as the presiding officer for the nominations and presentations of the candidates for election to the position of the County Chairman.
7. As candidates for the position of Chairman are considered, the names of persons who have previously announced candidacy for said office shall be presented for County Committee consideration by the Secretary.
8. Any person nominated for the position of Chairman is entitled to have one member of the Republican Committee Of Lancaster County make a nominating speech not to exceed two (2) minutes on his/her behalf. That nomination shall then be seconded by a second member of the County Committee. No seconding speeches will be permitted.
9. With the exception of previously announced candidates for the position of Chairman, candidates duly nominated and seconded from the floor will be asked by the presiding officer whether they will accept the nomination.
10. If a motion is made to close nominations with only one candidate for the position of Chairman under consideration, passage of such a motion shall include a direction to the Secretary to record a unanimous vote for said candidate. The committee shall vote by voice vote, and the secret written ballot requirement shall be waived.
11. If there is more than one candidate, the members of the County Committee shall have a maximum of thirty (30) minutes to ask questions of the candidates. A member of the County Committee may ask one question not to exceed forty-five (45) seconds in length. The candidate to whom the question is asked may respond for up to two (2) minutes.
12. After the question and answer session, if any, the members of the County Committee shall vote by secret written ballot on such ballots that have been provided and enclosed in the registration packets. Tellers, overseen by RCLC staff and one representative of each candidate, shall count the ballots.
13. A candidate for the position of Chairman must receive at least a majority of valid votes from those members present and voting to be elected Chairman. Blank ballots, ballots containing more than one vote per ballot, or ballots containing votes for candidates not in nomination shall not be counted and shall be discarded.
14. The presiding officer shall announce the results to the County Committee. The successful candidate shall then become the Chairman and serve as the presiding officer for the remainder of the votes and meeting.
15. The County Committee shall follow the procedure set forth in paragraphs 6 through 14 for the election of Vice Chairman, Secretary, and Treasurer.
16. Visitors, including the press, may observe the proceedings of this Special County Committee Meeting from designated areas. Visitors shall remain seated and quiet, may not display signs or placards, and may not participate in the meeting. The presiding officer may, at his or her discretion, clear the room of all individuals except for voting members of the Committee and their proxies, officers, and appointees.
